Vacancy : Orphans and Child Welfare Coordinator
Location : Johannesburg
Contract : Six months fixed term with a view of renewal for a further 6 months
Salary : Negotiable
| Purpose of Position |
| To lead on the development, implementation and regular review of the Orphan’s Unit strategy, work plans and systems to contribute to achieve the agreed department objectives. To lead, manage and develop staff in order to ensure that the Orphan’s Unit is capable of fully achieving agreed targets. |
| Key Accountabilities |
| 1. The establishment of Orphan Sponsorship Programme in South Africa in line with IRW/IRSA policies and procedures. 2. Setup of department and start the sponsorship activities after consultation with the relevant stakeholders. 3. Prepare all progress reports of the Orphans Welfare Program and share with the Line Manager as per the agreed process and deadlines. 4. Prepare the budget of the projects to share with the Line Manager. 5. Uploading orphans’ bio-data online for sponsorship. 6. Visiting the orphans in their homes in order to supervise any changes in their social life and to collect the data. 7. Prepare the quarterly and annual reports of the Orphans Welfare Program. 8. Develop and present proposals relevant to orphan families to fulfill the objectives of the OSP. 9. To assist in the preparation of a field strategy with Head of programmes. 10. Coordinate with local and international NGOs and other official agencies to maximize the aims and activities defined in the field strategy. 11. Be responsible for the creation and management of a team of volunteers and supervision of their general welfare if this will be possible. 12. Responsible for all technical operations of Orphans Welfare Program activities including project equipment, assets and records. 13. Writing Orphans Case Studies to support in the marketing and fundraising for the OSP. 14. Maintain projects files and documentation, including individual orphan files with key documentation according to IRW/IRSA policies. 15. Performs any other duties as and when required by the management.Orphan’s Unit Level 1. To lead on the development, implementation and regular review of the Orphan’s Unit strategy, work plans, and systems ensuring that: • The orphan unit’s objectives are monitored and achieved on the basis of KPIs. • The efficient planning and management of the orphan unit’s work. • The orphan unit is appropriately staffed to achieve its objectives. • That the orphan unit continuously analyses and adapts to the risks posed by both internal and external changing environments. • Sound financial and resource management. • Assure the quality of programmes and services. • That all reporting requirements and obligations are met. • Identify and develop new programmes that can help Orphans and children as required. 2. To ensure that the orphan unit’s activities are: • In line with Partner, Donor and Field Structure needs and requirements, • Developed and managed in a way that minimises organisational risk, • In line with the broader organisational strategy and various codes of conduct that IRW/IRSA is committed to. 3. To ensure staff performance, development and satisfaction in the orphan unit’s by: • Managing issues of employee relations in coordination with the personnel. • Effectively line managing orphan units’ staff. • Monitoring and improving staff performance through regular one-to-one and orphan unit’s meetings, periodic reviews and appraisals and enforcement of staff development plans. • Leading, facilitating and encouraging team work and orphan unit’s communication.
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| Qualification, Experience, and Skills |
| It is essential that the post holder shows a good understanding and sympathy with the Islamic Values and Principles. A commitment to IRW’s Vision, Mission and values is also essential. Post graduate degree in development studies / social sciences or relevant qualification is essential. A business management degree is desirable. Fluent written and spoken English. Proven ability and experience in people and activity management as well as delegating roles and authority in a way in which enables teams to reach their targets/objectives. Proven experience of developing and implementing strategies and work plans which help to deliver the wider organisational objectives. Ability to respond to a dynamic and changing environment. Ability to guide staff development towards achieving key performance indicators and delivering development activities which assist the organisation in achieving its targets. Demonstrable experience in consultative team approaches to decision making and innovation which motivates and drives teams forward. Sound communication skills which delivers complex information persuasively and with clarity. Proven ability and experience in analysing data which enables sound conclusion and recommendations to be drawn. Experience of managing child development and protection together with orphans’ sponsorship programmes for a minimum period of two years at field office level. Demonstrates the flexibility and energy that is required for a high level of self-management and awareness. |
| Skills & Knowledge Required |
| · Excellent financial skills and analytical skills
· Experience in working independently · Excellent communication and drafting skills for effective reporting · Have good interpersonal and communication skills in order to maintain an acceptable working relations with stakeholders · Demonstrates the flexibility and energy that is required for a high level of self-management and awareness · Flexible in working arrangements and adaptable to new (sometimes unstructured) and stress full working environments · Ability to work in a team · Competent in Advanced Excel. · Should be good at multi-tasking · Must pay attention to detail, concentration on all aspects of a finance task, and commitment to achieving quality results. · Ability to work effectively in team environment · Computer literate: highly proficient in the use of word processing software (MS Word), presentation software (MS PowerPoint), spreadsheet software (MS Excel), database software (MS Access), email software and knowledge management system. · Confident and able to work on own initiative.
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| Closing date: COB 1 June 2020
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| Please forward a copy of the completed application form (available on the website), 1 page motivational letter and your CV along with a certified copy of your ID to recruitment@islamic-relief.org.za before the 6 March 2020.
Dearest applicant, kindly consider the following: If the requirements of the application as above, is not met, we will consider the application as incomplete and this will therefore not be accepted. Please consider your application as unsuccessful if you are not contacted within a month after the closing date.
Over and above operational requirements Islamic Relief South Africa will take into account the country’s and organisational employment equity imperatives.
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