Islamic Relief South Africa (IRSA) is a member of Islamic Relief Worldwide (IRW), a UK based international relief and development charity, which aims to alleviate the suffering of the world’s poorest people.

 

Position Identification

 

Position Title: Project Manager

Organisation: Islamic Relief South Africa ‘IRSA’

Location: Western Cape office

Reports to: Regional Programmes Coordinator (Western Cape)

 

Purpose of Position

  • The Project Manager will play a central role in ensuring that the main elements of the project are achieved in a timely and effective manner.
 

Key Accountabilities

 

  1. Project Management
  • Execute the project according to project plans and objectives
  • Ensure implementation of the agreed-upon funding proposal and revise the proposal and budget over time, if required, based on input and feedback from key stakeholders.
  • Working closely with individuals and groups supporting the delivery of any activity, determine roles and responsibilities based on activity requirements and timeframes.
  • Ensure that all the documentation for the project is well managed
  • Draft and Manage project MOU’s, contracts and agreements to ensure good project governance
  • Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
  • Report the quality of the work completed with RPC on a regular basis to ensure that it meets the projects standards, targets and objectives
  • Plan community-based activities and ensure visibility, mission and values are upheld
  • Maintain flexibility to any added responsibility in a timely manner
  • Maintain flexibility to take required work trips to the various projects and areas to ensure the smooth running and success of the project.
  • Have knowledge of community dynamics
  • Carry out other duties as required

 

       2. Financial Management and Controls

  • Oversee the efficient administration of the project in terms of finances, keeping of records/minutes and other administrative tasks as required.
  • Provide timely and high quality finance reports to the Line Manager on the results of the process.
  • Monitor and track budget expenses vs actuals in consultation with Support Officer.
  • Update the server with all relevant financial documents as per project
  • Follow up with procurement department for all requests submitted

 

       3. Project Monitoring

  • Communicate progress, risks, expectations, timelines and milestones to appropriate stakeholders.
  • Establish and maintain a usable and well-communicated schedule for all phases of the projects, ensuring effective Monitoring and Evaluation system.
  • Conducting regular field visits to ensure effective implementation of projects activities.
  • Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones

 

     4. Reporting

  • Provide monthly narrative reports
  • Develop regular projects updates and timely narrative activity reports, as required.
  • Monitor and report on a monthly basis actual expenditure and review the budget requirements if need be with line manager and Support Officer
  • Maintain database management
  • Qualitative reporting and implementation model ensured

 

   5. Others

  • Any other duties assigned by the Programmes head of department or RPC

Key interfaces:

  • Head of Programs Department
  • Regional Programmes Coordinator
  • IRSA departments
  • Programs team

Educational Qualification:

  • Relevant University Degree.

Skills & Knowledge Required

  • Relevant University degree.
  • Minimum of 3 years successful project management experience in the humanitarian field.
  • Knowledge of the humanitarian and development sectors, and experience with and knowledge of humanitarian standards.
  • Proven skills in leading, reporting, analysing and problem solving.
  • Well-developed organizational and planning skills.
  • Management skills, including strong teambuilding skills.
  • Able to communicate verbally and written in English.
  • Good Computer Skills (PowerPoint, Word, Excel, Ms. Project).
  • Punctuality and respect for rules and procedures.
  • Able to work independently, i.e. with minimal supervision and well under pressure.
  • Must be able to maintain highest level of confidentiality regarding work-related information and data.

Key Islamic Relief Qualities Required

  • It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to IR’s vision and mission as per below:
  • Excellence (Ihsan): Our actions in tackling poverty are marked by excellence in our operations and conduct which are deserving of the people we serve.
  • Sincerity (Ikhlas): In responding to poverty and suffering our efforts are driven by sincerity to God and the need to fulfil our obligations to humanity
  • Social Justice (Adl): Our work is founded on enabling people and institutions to fulfil the rights of the poor and vulnerable. We work to empower the dispossessed towards realising their God-given human potential and developing their capabilities and resources.
  • Compassion (Rahma): We believe the protection and well-being of every life is of paramount importance and we shall join with other humanitarian actors to act as one in responding to suffering brought on by disasters, poverty and injustice.
  • Custodianship (Amana): We uphold our duty of custodianship over the earth, its resources and the trust people place in us as humanitarian and development practitioners to be transparent and accountable.

Closing date: C.O.B. Tuesday, 23rd December 2022

Please forward a copy of the completed application form, which is available on our website at www.islamic-relief.org.za/about-us/vacancies/current-vacancies/, a 1 page motivational letter and your CV along with a certified copy of your ID document to [email protected] before the 23rd December 2022.

Dearest applicant, kindly consider the following:

If any of the requested documents are not included in your submission, your application will deemed incomplete and will therefore not be considered.

We are unfortunately unable to acknowledge receipt of all applications. Should you not receive communication from us by 30th December 2022, then kindly consider your application unsuccessful.

Over and above operational requirements, Islamic Relief South Africa gives due consideration to our national and organisational employment equity imperatives.

  

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