Position Identification
Position Title : Accounts Clerk Temp
Organization : Islamic Relief South Africa
Location : Cape Town, South Africa
Reports to : National Finance Coordinator
Purpose of Position
Perform routine clerical and accounting duties and tasks within a fast-paced finance department while
adhering to established requirements and standards. Serve as a resource for the Finance department.
Assist with year-end audit requirements.
Key Accountabilities
Administer filing process and ensure complete paper trails together with all relevant supporting documents (e.g official tax invoice, GRNs, Registers, signed and reconciled registers, Cash Reconciliations, any outstanding inputs mentioned, etc)
Ensure that all outstanding queries have been successfully actioned, documented and concluded upon before filing.
Follow-up and obtain missing documents (eg. missing invoices and GRN’s) in the instance of incomplete paper trails.
Ensuring that all cash pay-out paper trails are complete and have been properly reconciled against the relevant documentation, for all 2022 Cash Requests.
Attending to longstanding POs that have not progressed to PR stage – establishing the validation of the expense and updating outstanding purchase order report.
Assist with any audit related requirements as directed by the National Finance Coordinator.
Daily Progress Reports to be submitted to the National Finance Coordinator and Head of Department.
Undertake any other reasonable duties and responsibilities that are consistent with the job and needs of the organisation as and when assigned by the line manager.
Key Interfaces
HOD of Finance and Support Services National Finance Coordinator
Income and Expenses Controllers
Office Administrators (head office and regional) Departmental Support Staff
Head of Programmes CEO
Physical Demands/Working Conditions
Required ability to work under pressure and able to multitask.
Understanding of the service required to IRSA and to ensure delivery is timeous in order to facilitate ease with output.
Fast paced and developing environment that requires innovative and resolution orientated thinking. Must be accountable, responsible, and honest and at all times act with integrity.
Educational Qualifications, Skills and Knowledge
High School diploma is required, more education and experience is generally preferred.3 years of
experience in accounting preferably in international NGO.
Comprehensive knowledge of accounting procedures and principles. Excellent organizational skills. Ethical behavior when dealing with sensitive financial information. Committed and dedicated.
Excellent financial skills and analytical skills. Good understanding of accounting concepts.
Experience in working independently and providing initiative in improving finance functions. Excellent communication and drafting skills for effective reporting on the institution’s financial
performance.
Demonstrates the flexibility and energy that is required for a high level of self-management and awareness.
Flexible in working arrangements and adaptable to new (sometimes unstructured) and stress full working environments.
Ability to work in a team.
Competent skills in the use of the organization’s accounting software. Should be good at multi-tasking.
Must pay attention to detail, concentration on all aspects of a finance task, and commitment to achieving quality results.
Ability to work effectively in team environment.
Computer literate: highly proficient in the use of word processing software (MS Word), presentation software (MS PowerPoint), spreadsheet software (MS Excel) and email software.
Confident and able to work on own initiative.
Key Islamic Relief Qualities Required
It is essential that the post holder shows a good understanding has empathy with Islamic values and principles as well as commitment to IR’s vision and mission as per below:
- Excellence (Ihsan): Our actions in tackling poverty are marked by excellence in our operations and conduct which are deserving of the people we serve.
- Sincerity (Ikhlas): In responding to poverty and suffering our efforts are driven by sincerity to God and the need to fulfil our obligations to humanity
- Social Justice (Adl): Our work is founded on enabling people and institutions to fulfil the rights of the poor and vulnerable. We work to empower the dispossessed towards realising their God-given human potential and developing their capabilities and resources.
- Compassion (Rahma): We believe the protection and well-being of every life is of paramount importance and we shall join with other humanitarian actors to act as one in responding to suffering brought on by disasters, poverty and injustice.
- Custodianship (Amana): We uphold our duty of custodianship over the earth, its resources and the trust people place in us as humanitarian and development practitioners to be transparent and accountable.
Closing date: COB 25th November 2022
Please forward a copy of the completed application form (available on the website), 1 page motivational letter and your CV along with a certified copy of your ID to [email protected] before the 25th November 2022.
Dearest applicant, kindly consider the following:
If the requirements of the application as above, is not met, we will consider the application as incomplete and this will therefore not be accepted.
Please note that if you do not hear from us by 28th November 2022, consider your application unsuccessful.
Over and above operational requirements Islamic Relief South Africa will take into account the country’s and organisational employment equity imperatives.