Project Manager – Durban

Position Identification

Position Title: Project Manager
Organisation: Islamic Relief South Africa ‘IRSA’
Location: Durban Office-KZN
Contract: One year fixed term
Reports to: Regional Programmes Coordinator-KZN Grade: TBD

Purpose of Position

The Project Manager will play a central role in ensuring that the main elements of the project are achieved in a timely and effective manner.

Key Accountabilities

1. Project Management

• Ensure that the project is implemented according to plan from the beginning to the end, and that agreed objectives have been met.
• Ensure implementation of the agreed-upon funding proposal, assist with revising the proposal and budget over time if required, based on input and feedback from key stakeholders.
• Work closely with individuals and groups supporting the delivery of any activity, while determining roles and responsibilities based on activity requirements and timeframes.
• Ensure that project documentation is well managed and available to relevant stakeholders, Planning, Monitoring, Evaluation & Reporting (PMER) and for audit purposes.
• Ensure that relevant indicators are recorded, tracked and reported.
• Draft and Manage project MOUs, contracts and agreements to ensure good project governance.
• Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
• Establish practices, templates, tools and partnerships to expand and mature these capabilities for the organization.

2. Financial Management and Controls

• Oversee the efficient administration of the project in terms of finances, consultant contracts, keeping of records/minutes and other administrative tasks as required.
• Provide timely and high quality finance reports to the Line Manager on the results of the process.

3. Project Monitoring

• Communicate progress, risks, expectations, timelines and milestones to appropriate stakeholders.
• Establish and maintain a usable and well-communicated schedule for all phases of the projects, ensuring effective Monitoring and Evaluation system.
• Conducting regular field visits to ensure effective implementation of projects activities.
• Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones.

4. Reporting

• To provide quarterly and monthly narrative reports to the IR Programmes Department.
• Develop regular projects updates and timely narrative activity reports, as required.
• Ensure compliance to legislative requirements of KZN for the smooth operations of the project, more details to shared later.

5. Others

• Travel and spend time within the field for 60% of the year.
• Carry out, where possible, any other duties that is in line with the job purpose as requested by the line-manager.

Key interfaces:

• Communicates effectively and systematically across the organization.
• Regional Programmes Coordinator-KZN
• Admin Assistant
• All staff

Educational Qualification:

A graduate degree in development, humanitarian or any other related field.

Skills & Knowledge Required

• Minimum of 3 years of successful project management experience in the humanitarian/development field (Rehabilitation and construction project management, and capacity building areas).
• Knowledge of the humanitarian and development sectors, and experience with and knowledge of humanitarian standards.
• Proven skills in leading, reporting, analysing and problem-solving.
• Well-developed organizational and planning skills.
• Management skills, including strong team building skills.
• Able to communicate verbally and written in English.
• Good Computer Skills (PowerPoint, Word, Excel, Ms Project).
• Punctuality and respect for rules and procedures.
• Able to work independently, i.e. with minimal supervision and well under pressure.
• Must be able to maintain the highest level of confidentiality regarding work-related information and data.

Key Islamic Relief Qualities Required

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to IR’s vision and mission as per below:

• Excellence (Ihsan): Our actions in tackling poverty are marked by excellence in our operations and conduct which are deserving of the people we serve.
• Sincerity (Ikhlas): In responding to poverty and suffering our efforts are driven by sincerity to God and the need to fulfil our obligations to humanity
• Social Justice (Adl): Our work is founded on enabling people and institutions to fulfil the rights of the poor and vulnerable. We work to empower the dispossessed towards realising their God-given human potential and developing their capabilities and resources.
• Compassion (Rahma): We believe the protection and well-being of every life is of paramount importance and we shall join with other humanitarian actors to act as one in responding to suffering brought on by disasters, poverty and injustice.
• Custodianship (Amana): We uphold our duty of custodianship over the earth, its resources and the trust people place in us as humanitarian and development practitioners to be transparent and accountable.