Human Resources Administrative Assistant

Position Identification

Position Title: Human Resources Administrative Assistant

Organisation: Islamic Relief South Africa

Location: Johannesburg

Contract: Fixed term with view to permanent

Reports to: Human Resource Coordinator

Purpose of Position

We are seeking a highly organized and detail-oriented individual to assist the HR Coordinator in the day-to-day operations of our HR department. The Assistant to the HR Coordinator will play a critical role in supporting the HR coordinator and ensuring that all HR processes and procedures are carried out smoothly and efficiently.

Key Responsibilities

• Assist the HR Coordinator with the recruitment process, including posting job openings, scheduling interviews, and onboarding new hires
• Maintain HR records and databases, including employee files, payroll records, and benefits information
• Help to coordinate employee training and development programs
• Assist with employee engagement initiatives and events
• Answer employee inquiries and provide support with HR-related issues
• Participate in the development and implementation of HR policies and procedures
• Perform other HR-related duties as needed

Qualification & Other Requirements

• Bachelor’s degree in Human Resources or a related field
• 1-2 years of experience in an HR or administrative role
• Excellent organizational and communication skills
• Proficiency in Microsoft Office and Google Suite
• Ability to work well in a team environment
• Commitment to excellence and attention to detail
• Fluency in English is required; additional indigenous language skills is a plus

Key Islamic Relief Qualities Required

• It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to IR’s vision and mission as per below:

• Excellence (Ihsan): Our actions in tackling poverty are marked by excellence in our operations and conduct which are deserving of the people we serve.

• Sincerity (Ikhlas): In responding to poverty and suffering our efforts are driven by sincerity to God and the need to fulfil our obligations to humanity
• Social Justice (Adl): Our work is founded on enabling people and institutions to fulfil the rights of the poor and vulnerable. We work to empower the dispossessed towards realising their God-given human potential and developing their capabilities and resources.
• Compassion (Rahma): We believe the protection and well-being of every life is of paramount importance and we shall join with other humanitarian actors to act as one in responding to suffering brought on by disasters, poverty and injustice.
• Custodianship (Amana): We uphold our duty of custodianship over the earth, its resources and the trust people place in us as humanitarian and development practitioners to be transparent and accountable.

Closing date: COB 20th January 2023

Please forward a copy of the completed application form (available on the website), 1 page motivational letter and your CV along with a certified copy of your ID to recruitment@islamic- relief.org.za before the 20th January 2023.

Dearest applicant, kindly consider the following:

• If the requirements of the application as above, is not met, we will consider the application as incomplete and this will therefore not be accepted.
• Please note that if you do not hear from us by 30th January 2023, consider your application unsuccessful.
• Over and above operational requirements Islamic Relief South Africa will take into account the country’s and organisational employment equity imperatives.